▶ Watch in the video (01:08)

After creating your company, click “Getting Started” and select the option to add company details and a logo.

1. Enter the company’s registration and contact details.
2. Specify whether the company is VAT-registered.
3. Upload a logo if you have one.
4. Save the information.

Important: If your MB is not VAT-registered, leave the VAT number field empty and select the appropriate non-VAT-payer setting.

Read more: Company profile

▶ Watch in the video (01:48)

Select the option to add a bank account, or open the bank account settings.

1. Enter a name for the account.
2. Enter the IBAN and bank details.
3. Assign a general ledger account, such as “Cash at bank 1”.
4. Save.

We recommend assigning a separate general ledger account to each bank account.

Read more: Bank accounts and cash registers

▶ Watch in the video (02:33)

For a newly established MB, go to Accounting → Transactions, open the Opening Balance transaction, enter the correct date, and save it, even if all opening balances are zero.

If your company has already been operating, enter the balances from its previous accounting records. We recommend consulting an accountant before doing so.

Read more: Opening balances for a new company

▶ Watch in the video (03:07)

Go to Settings → Environment Settings.

• Home page: choose the list you use most often, such as sales invoices.
• List length: you can increase the number of visible entries to 50 or more.
• Date format: choose your preferred format.
• Automatic transactions: check the accounting start date.

Save your changes.

▶ Watch in the video (04:07)

Set up invoice numbering (for example, MB-001), the default payment term, and late-payment interest if applicable.

Invoice template: open the template settings, select a suitable template, click “Copy”, customize it, and save.

▶ Template demonstration (05:16)

▶ Watch in the video (05:56)

Go to Transactions → Sales Invoices → New Invoice.

1. Select the customer and check their details.
2. Enter the invoice date and payment due date.
3. Enter the product or service, quantity, and price.
4. Save the invoice.

You can send the invoice directly from SimplBooks or download it as a PDF. To make changes, open the invoice and select Actions → Edit Sales Invoice.

▶ Sending an invoice (07:21)

▶ Watch in the video (08:14)

If you regularly sell the same services, create them in advance under Inventory → Products → New Product / Service.

1. Enter a service code and name.
2. Mark the item as a service.
3. Set the unit of measurement and other details if needed.
4. Save.

You will then be able to select the saved service when preparing a sales invoice.

▶ Watch in the video (09:19)

Your MB may incur expenses for internet access, telephone services, rent, and other business needs.

Go to Transactions → Purchase Invoices → New Purchase Invoice.

1. Select the supplier.
2. Enter the invoice number and date.
3. Select the appropriate expense account.
4. Enter a description and the amount.
5. Save.

Note: If you are unsure which expense account to use, consult your accountant.

▶ Watch in the video (10:15)

If your MB trades in goods, create product records and a warehouse.

1. Create a product. Go to Inventory → Products → New Product / Service. Enter the product code, name, and relevant general ledger accounts.

2. Create a warehouse. Go to Inventory → Warehouses → New Warehouse. Enter the warehouse name and assign its general ledger account.

▶ Creating a warehouse (11:02)

Important: The warehouse’s general ledger account must match the inventory account assigned to the product.

3. Record purchased goods. Create a purchase invoice, select the product, enter the quantity and price, and save. Check stock levels under Inventory → Stock.

4. Sell goods. Create a sales invoice and enter the customer, product, quantity, and selling price. Saving the invoice records the sale and updates stock quantities.

▶ Selling goods (12:08)

▶ Watch in the video (12:38)

Manual payment: open a sales or purchase invoice, choose Actions → Mark Invoice as Paid, and enter the date and amount.

Importing a bank statement:

1. Download an XML bank statement from your online banking system.
2. In SimplBooks, open Transactions → Receipts or Transactions → Payments.
3. Click “Import” and upload the file.
4. Review the suggested transaction matches.
5. Confirm the transactions.

Advance payments: a payment received before an invoice is issued can be recorded as an advance. Bank fees: record these as financial transactions using an appropriate expense account. MB member contributions: record them as financial transactions using the relevant bank and equity accounts.

▶ Importing a bank statement (13:14) | ▶ MB member contribution (14:43)

▶ Watch in the video (15:25)

Go to Accounting → Profit and Loss to review revenue, expenses, and the company’s profit or loss.

You can also view the balance sheet and other reports. Their accuracy depends on correctly recorded accounting transactions.

▶ Watch in the video (16:09)

For additional guidance, visit the SimplBooks Help Center .

AI Assistant: go to Settings → Integrations and enable the assistant. It can help find answers, analyze accounting data, and prepare invoice information.

Note: Always review information prepared by the AI Assistant before saving it.

▶ AI Assistant (16:37)